The American Association of University Women (AAUW), an organization advancing gender equity through research, education, and advocacy, is one of the nation’s leading voices promoting equity and education for women and girls and empowering them to reach their highest potential. What began in 1881 as a group of 17 like-minded women has grown into a powerful grassroots network with more than 170,000 members and supporters, 1,000 local branches, and more than 800 college and university partners across the United States.
Information regarding the American Association of University Women (AAUW) can be found on our website at https://ww3.aauw.org/who-we-are/.
What AAUW collects and how
Anonymous and Aggregated Web Traffic Log Information
Personal Information (non-financial)
With a user’s consent, AAUW may collect all or some of the following types of personal information:
- first and last name
- physical street address including city, state, zip/postal code
- phone number(s)
- email address
- professional and educational history including AAUW fellowships and grants
- demographic information including your birth date, race, ethnicity, gender, sexual orientation, position, title, salary, affiliation
- username and password
- subject of inquiry
AAUW collects information that users provide when using online services including, but not limited to:
- AAUW website registration
- AAUW membership application
- Event registration including online and in-person conferences, webinars, and community events
- Subscriptions to AAUW products and programs including online learning products. Race and other demographic information may be required by a government agency that has provided grant funding for the opportunity to fulfill AAUW’s obligations. The option to provide or decline to provide race and demographic information is voluntary.
- Subscriptions to and the download of digital communications including newsletters, public policy Action Alerts and petitions, public policy text messages, and research reports
- Content contribution to AAUW when users “Share a Story” or comment on a blog
- General questions, comments, and requests via “Contact AAUW”. We also may collect email addresses of those who communicate with us directly via email.
- AAUW member search via the Member Services Database (MSD) directory. The MSD is a reference tool for AAUW members only. Users of the directory are prohibited from providing personal information contained in the directory to others or using it for promotional or survey purposes without the written permission of AAUW. Excessive use or abuse of the directory may result in loss of access for the user. AAUW will not include member’s contact information in the AAUW Member Services Database (MSD) if they opt out.
- AAUW Work Smart Online and AAUW Salary Negotiation Facilitator Trainings registration
AAUW collects financial information to fulfill orders for products or services. When you join AAUW as a member, donate, register for an event, receive a financial stipend or pay your dues electronically, standard credit card information – card number, card type, expiration date, etc. – is collected through a third-party payment processor who is compliant with Payment Card Industry data security standards. The third-party payment processor provides AAUW and we retain the last four digits of your credit card number for purposes of issuing applicable refunds and identifying transactions.
We will not trade, share or sell a donor’s personal information to anyone else, nor send donor mailings on behalf of other organizations, unless we have the donor’s specific permission to do so.
What AAUW does with the information we collect
AAUW processes your information to provide the products and services you request from us.
AAUW exists for the benefit of its members and users and through the support of its constituents. Processing your information for the purposes described is necessary for us to conduct the business of AAUW. When AAUW uses your information we attempt to balance our legitimate business interests and the necessity of processing your information with how such processing impacts you.
If you have any questions or concerns about how AAUW processes of your information, please contact us by email at email@example.com or call 800.326.2289.
AAUW may share information with third parties including those in the following categories:
- affiliates of AAUW
- conference registration and event service providers
- payment processors
- bulk digital communications and postal mail manager
- online learning and communities manager
- customer relationship management platforms
- Work Smart Online promotional partners
As part of our promotional efforts for Work Smart Online, AAUW may share information collected from Work Smart Online registrants with select promotional partners including local AAUW Branches and outside organizations. You may be contacted by AAUW with the option to opt-in to receive more information from our promotional partners. De-identified registration data and demographic information may be shared with promotional partners on an aggregated basis.
What are cookies and how does AAUW use them
- provide you with personalized content based on your use of our websites;
- enable you to more easily use our website by remembering and using contact information;
- allow AAUW to evaluate, monitor, and analyze the use of our websites and its traffic patterns to help improve our websites and services; and
- assist AAUW in learning what advertising results in traffic to our websites.
The types of technologies we use include:
You may disable browser cookies in your browser or set your browser to warn you when a cookie is being sent. You may lose some features or functionality when you disable cookies. Remember, also, that disabling cookies is browser specific. For example, if you use both Microsoft Edge and Chrome, you will need to disable cookies in each browser.\
AAUW also employs a software technology known as a pixel tag or Web beacon. A pixel tag is a line of code placed on AAUW’s websites or in emails which allows us to analyze advertising and the general usage patterns of visitors to our websites. Pixel tags help AAUW manage our website by informing us what content or promotions are effective. Unless you consent, we do not collect personally identifiable information from you using pixel tags. You may not disable pixel tags.
Indirect Collection (Social Networking)
Indirect Collection (Analytics)
Choices you have about your information
If you are a registered user of an AAUW website or an AAUW member, you may review, correct and change your personal information and your communication preferences by logging into the website and visiting your account profile page.
If you are a member and would like to correct, update, or deactivate your personal information in our database, please also contact us by emailing firstname.lastname@example.org or calling 202.785.7700.
To unsubscribe from promotional email and other digital communications from AAUW, select the unsubscribe link at the bottom of any email from AAUW or contact us directly at email@example.com. You may also send an email to request access to, correction of, or deletion of any personal information that you have provided to AAUW. Please note, we may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
AAUW vendors including those described in this Policy with whom you engage directly should provide information on reviewing, correcting, or changing your personal information or communication preferences within their systems.
Our websites do not support “Do Not Track” (DNT) codes which are used in the privacy preferences of web browsers.
How does AAUW protect your information?
The safety and security of your personal information is important to us. AAUW has appropriate security measures in place to prevent personal information we hold from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those employees or vendors who have a genuine business purpose to access it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach when we are legally required to do so.
AAUW’s policy on children’s information
If you are under 18 years of age, you may not purchase products or services from, and you should not provide information through AAUW’s websites without the involvement of a parent or guardian. We do not collect online contact information without prior parental consent or parental notification, including an opportunity for the parent to prevent the use of the information and participation in the activity. We do not knowingly solicit personal information from or market to children under the age of 18. If AAUW learns that we have inadvertently collected personal information from a person below 18 years of age, we will delete such information.
For Members/Customers in the EU
AAUW is the data controller for the personal information collected from its members and customers. AAUW can be contacted any time at
American Association of University Women
1310 L Street, NW, Suite 1000
Washington, DC 20005
Transfer of Personal Data
AAUW and our websites are based in the United States and, regardless of where you access these websites, the information collected as part of that use will be transferred to and maintained on systems located in the United States. Additionally, in limited circumstances, it may be necessary for AAUW to require the transfer of personal information from a third-party entity within the EEA to the United States for AAUW to provide requested services to a customer in the EEA. In any such circumstance, AAUW will ensure that the transfer of information is made in accordance with Article 49 of the GDPR in that it will be done only to perform a contract with you or to implement pre-contractual measures taken at your request. Should it otherwise be required for AAUW to receive personal data from another entity within the EEA, to ensure there is an adequate level of protection for the rights of a European person based on the United States’ data protection laws, AAUW will make use of either the EU-U.S. Privacy Shield framework or contractual data protection clauses and similar legal mechanisms to safeguard the transfer, use, sharing and retention of personal data from the EEA in any such circumstance.
The GDPR provides you with certain privacy rights, including the right to access, correct or update your personal information. You may also request to have your information deleted, although we may retain information for backups, prevention of fraud and abuse, the satisfaction of legal obligations or other ongoing legitimate interests. You have the right to receive a copy of your information in a structured, machine-readable format. You may decline to share certain personal data, in which case we may not be able to provide you with some features and benefits. If you are an EEA resident, you have the right to object to our processing that is based on legitimate interests.
If you wish to exercise any of the rights granted to you by the GDPR, contact us via email at firstname.lastname@example.org or via mail to the address set forth above, or you may submit the GDPR action form available on AAUW’s websites.
Right to Lodge a Complaint
If you are an EEA resident and you believe that AAUW has infringed your rights under the GDPR, please contact us by sending an email to email@example.com or calling 202.785.7700. You also have the right to lodge a complaint with a supervisory authority, including in your applicable Member State.
AAUW requests that persons to whom the GDPR applies do not volunteer any personal data considered sensitive by the GDPR, including racial or ethnic origin or sexual preference, even if a field exists for such information to be voluntarily provided. AAUW is required by certain governmental agencies in the United States to inquire about some sensitive information in relation to particular services it provides, but the disclosure of such information is always voluntary for the individual concerned.
For our Members/Customers in California
California Civil Code Section 1798.83 permits our website visitors who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please contact us at:
American Association of University Women
1310 L Street, NW, Suite 1000
Washington, DC 20005
Please make sure to state in the request that you are a California resident.
How we make changes to this policy
Last Updated: August 13, 2019